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WH-347 Certified Payroll Checklist

The complete step-by-step checklist for filling out WH-347 certified payroll forms. Never miss a required field or make a costly compliance mistake.

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1. Project Information (Header)

Contractor or subcontractor name and address
Payroll number (sequential, starting at 1 for each project)
Week ending date (Saturday of the work week)
Project name and location
Project/contract number
Wage determination number and revision

2. Worker Information (Columns 1–4)

Full name of each worker
Last 4 digits of SSN (or full SSN if required by agency)
Work classification matching the wage determination exactly
Correct trade code for each classification
Apprentice ratio compliance (if apprentices are used)

3. Hours & Rates (Columns 5–8)

Daily hours worked (Mon–Sun) for each worker
Total hours for the week
Straight time and overtime hours separated correctly
Base hourly rate matches the wage determination
Overtime rate calculated correctly (1.5x base rate)
Gross wages computed accurately

4. Fringe Benefits (Columns 9–10)

Fringe benefit rate matches the wage determination
Cash fringe payments listed if paid directly to workers
Bona fide fringe plan contributions documented
Total compensation (base + fringe) meets or exceeds prevailing wage
Annualization method applied correctly for fringe calculations

5. Deductions & Net Pay

Federal income tax withheld
Social Security (FICA) and Medicare deductions
State/local tax deductions
Any voluntary deductions with written worker authorization
Net wages calculated correctly (gross minus deductions)

6. Statement of Compliance (Page 2)

Correct payroll number and week ending date match page 1
Check appropriate box (1, 4(a), or 4(b)) for fringe payment method
Any exceptions listed with full explanation
Signature of authorized officer or agent
Printed name and title of signer
Date of signing
Company name matches contractor/sub name on page 1

7. Submission & Record Retention

Submit within 7 days of the pay period end date
Include all workers who performed work during the period
Submit a "no work" payroll if no work was performed that week
Keep copies of all submitted payrolls for at least 3 years
Retain supporting documentation (time cards, pay stubs)
Final payroll marked as FINAL for the project

Common WH-347 Mistakes to Avoid

!Using the wrong wage determination for the project location or construction type
!Misclassifying workers (e.g., listing a journeyman as a laborer for lower rates)
!Forgetting to include fringe benefits in total compensation calculations
!Submitting late — reports are due within 7 days of the pay period end
!Missing the Statement of Compliance signature on page 2
!Not submitting "no work" payrolls for weeks with no activity
!Using an outdated wage determination that has been superseded

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